Set up email in Mac OS X Mail

Steps to add your email to your Mac Mail.

If you’re running Mac OS X version 10.10 or later, you can use the Mac Mail, Calendar, and Contacts apps to connect to a Microsoft Exchange account. If you are not sure which version you have, from the Apple menu  in the corner of your screen, choose About This Mac. You should see the macOS name, such as macOS Big Sur, followed by its version number. If you need to know the build number as well, click the version number to see it.

If just want to manage your Exchange email account on the Mac, you can use the Mac Mail app to connect to your account using Internet Message Access Protocol (IMAP) or Post Office Protocol (POP).

Set up Exchange account access using Mac OS X 10.10 or later

1.

Open Mail, and then do one of the following:

If you’ve never used Mail to set up an email account, the Welcome to Mail page opens. Go to step 2.

If you’ve used Mail to create email accounts, select Mail > Add Account.

2.

Select Exchange > Continue.

3.

Enter the name, email address and password for your Exchange account > Sign In.

Set up POP or IMAP on Mac OS X

1.

Open Mail, and then do one of the following:

If you’ve never used Mail to set up an email account, the Welcome to Mail page opens. Go to step 2.

If you’ve used Mail to create email accounts, on the Mail > Add Account.

Select Other Mail Account > Continue.

2.

Enter the name, email address and password for your account > Sign In.

3.

If you see Unable to verify account name or password, select Next to enter your settings manually.

4.

Enter the following details

In the Email Address and User Name boxes, type your email address.

In the Password box, type the password for the email account.

In Account Type , choose IMAP or POP. IMAP supports more features.

In Incoming Mail Server, type the IMAP or POP3 server name. If you’re connecting to your Microsoft 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Microsoft 365, see POP and IMAP email settings for Outlook.

In Outgoing Mail Server, type the SMTP server name. If you’re connecting to your Microsoft 365 email, the SMTP server name is smtp.office365.com. 

5.

Click Sign In.

Note: If the mail account configuration isn’t successful, repeat step 4 and try again.

6.

Next choose the Mac apps you want to use with this account. Available choices are Mail and Notes.

Click Done.